Project Coordinator



100% remote work; permanent full-time (5 days/week);
Salary: $42K-52K CAD depending on experience


Who is Phil?

Phil creates strategies and tools for not-for-profits, charities, foundations, and socially-missioned businesses. We offer communications, fundraising, creative and technology services to clients of all sizes.
We’re a small and talented team with one thing in common: our clients are our heroes. Every member of our team was drawn to working with us because of our commitment and shared values that align with our B Corp certification: using business as a force for good. Visit https://phil.ca to learn more about us.


Job Description

The Project Coordinator (PC) is the entry-level role working under the supervision of the Project Manager (PM). You will support the administrative needs of the PM while learning key skills within the Project Management discipline to ensure the success of projects at Phil.



Accountable for project setup, closeout and general maintenance
In partnership with internal team, coordinate and schedule meetings
In partnership with the PM, compile and distribute meeting notes and recaps
Update critical information in the Project Management Information System (Zoho Projects) including tasks, timing, resources and budget information
Organize and distribute financial reporting with the support of the PM
Utilizing timelines and inputs from Account Managers (AMs) and Project Manager, update and maintain internal project status documents
Provide direct support to the PM in the tasks related to the execution of projects
Communicate issues or roadblocks to PM/AM


What will help you be successful:

Bachelor’s degree or equivalent education
A maximum of 2 years of professional experience, ideally in an agency
A highly organized, process-oriented self-starter with a positive attitude
Ability to prioritize projects with competing priorities and timing in a fast-paced, deadline-driven environment
Effective communication skills (written, verbal and active listening)
Proficiency in either French or English, spoken and written. Ideally, bilingual
Basic understanding of online platforms and willingness to learn new Project Management and Financial System software
Demonstrated interest in marketing, advertising and social causes
Most importantly, you need to share our mission and values www.phil.ca


A note on diversity, equity, and inclusion

We are working hard to be a diverse, equitable, and inclusive workplace. Phil aims to create a workplace that ensures everyone has equal access to opportunities, where everyone is safe, and there is intentional value in the voices of people who have been systematically excluded. All qualified applicants will receive consideration for employment. We are committed to equal opportunity and treatment at work regardless of ethnicity, race, age, sex, gender identity, sexual orientation, marital status, disability, or religion.

For this role, we are only hiring Canadian citizens, permanent residents, Canadian residents with a valid work permit, or persons granted refugee status in Canada. You must be legally allowed to work in Canada according to Canadian legislation and regulations.


Ready to apply?

Send your resume by email to [email protected] Please include a cover letter that describes why you’d like to work at Phil, and examples of any past work experiences or projects that you feel are relevant.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.